Careers

Job Summary

3sHealth is seeking an enthusiastic and organized Office Services Coordinator to help us maintain a productive, welcoming, and efficient office environment. This position supports 3sHealth's collaborative work environment, ensuring our teams have the tools, resources and workspace available to work better, together. The Coordinator manages the resources and space of the organization, such as meeting rooms, office space, and office supplies; and is the first point of contact for all 3sHealth employees and vendors on matters related to the office environment.

This role shares responsibility for the reception area by providing a consistent and exceptional customer experience to both internal and external visitors to the office, on the phone and in person. The Coordinator also provides administrative support for the Finance team and performs tasks, such as filing, scanning, and distributing documents to staff, and ad-hoc projects as necessary.

Managing this variety of work requires an individual who lives in detail, demonstrates initiative and a 'can do' attitude, and takes pride in their outstanding organization and communication skills. If you are an expert in finding creative ways to improve efficiencies, enjoy working in a collaborative environment, are skilled at prioritizing projects, committed to delivering high quality customer deliverables on time and error-free—we want to hear from you!

The successful candidate will be a proactive problem-solver with a passion for customer service and a keen eye for detail.

Required Qualifications

• Completion of a certificate or diploma training program in office administration would be considered an asset.
• Minimum of two years' experience delivering exceptional customer service.
• Previous Reception and/or Office Coordinator experience preferred.

Knowledge, Skills, and Abilities

• Strong organizational, research, planning, and prioritization skills.
• Ability to be flexible and willing to adapt to change in workload and priorities.
• Ability to identify root cause of issues and develop/recommend solutions.
•  Ability to manage time and set personal goals and priorities to achieve department results.
• Ability to understand customer needs and identify improvement opportunities.
• Ability to work efficiently and effectively as part of a cross functional team.
• Able to manage conflict in real time and focus on solutions, as opposed to laying blame.
• Commitment to client service, teamwork, and collaboration.
• Demonstrated analytical, critical thinking, and problem-solving skills.
• Intermediate knowledge of Microsoft Office Suite.
• Must be a competent writer and have the ability to communicate with peers and customers sufficiently to meet work objectives
• Strong customer service orientation and a desire to meet customer needs.
• Knowledge of lean processes would be considered an asset.

Other Information

• Ability to lift and/or move heavy items (up to 35 pounds). 

Experience

• Minimum of two years experience delivering exceptional customer service.
• Previous Reception and/or Office Coordinator experience preferred.
• Experience in facilities management is an asset.

How to Apply

To be considered for this position, all applicants must submit a cover letter and resume. Prior to commencing employment with 3sHealth, the selected candidate will be required to complete a criminal record check.

Please note, this position is based in the office.

To apply, please click the button below.